ASCLS-ILLINOIS

BOARD OF DIRECTOR’S MEETING

 September 16, 2005

MINUTES

I.

Call to order, 10:00 am

The meeting was called to order at 10:20 a.m.

II.

Welcome and Introductions

President Wendy Miller welcomed all in attendance and asked they introduce themselves.

Wendy Miller - President

Nancy Knight - President-Elect, Leadership   Development, Planning and Scope

Gilma Roncancio-Weemer - Exec. Secretary

Donna Weaver - Recording Secretary

Sherry Miner - Treasurer, Membership Development

Joan Radtke - Chicago Branch President, Awards

Shawn Clary - Central Branch President

Anh Strow - Career Recruitment

Judy Yeager - Government Affairs

Elaine Nicholas - Leadership Development

Robbin Killam - Scholarship

Carol Becker - Student Bowl

Mark Bernhardt - Student Forum President

III.

Appointment of Parliamentarian

Gilma Roncancio-Weemer was appointed parliamentarian.

IV.

Adoption of Agenda

No revisions were made to the agenda.

V.

Announcements

-          Due a problem with incorrect shipment of pins, a belated mini awards ceremony was conducted so Keys To The Future pins could be presented to Katie Brackburn, Elaine Nicholas, and Robin Killam.

-          A note from Paula Garret expressed thanks to ASCLS-IL for her nomination as member of the year for Illinois and then for ASCLS member of the year.

VI.

Secretary’s Report, Approval of Previous Minutes

Since not all current board members had received Spring 2005 BOD  minutes it was motioned, seconded and carried (MSC) to accept the minutes of the meeting barring any correction/s received after email presentation.

VII.

Executive Secretary’s Report

Gilma Roncancio-Weemer - no report at this time.

VIII.

Treasurer’s Report

Sherry Miner presented a written report that was reviewed by the board.  Discussion occurred for some minor clarification.  It was MSC to accept the report.

IX.

President’s Report

President Miller presented a written report and passed out specific job descriptions to each committee chair.  She then noted goals that she wished the organization to focus on for the current year.

-          Increase membership.  After some discussion on various promotional ideas, it was MSC to increase the Membership budget line to $3,000.

-          Revive the Scientific Assembly.  Michele Moy will be the chair.  If you know anyone who is passionate about any of the scientific assembly sections, please let Pres. Miller know who they are.

-          Support Title Protection efforts

ASCLS Pres. Bekken has made a general charge to the society to look for validated laboratory safety practices that can be used by laboratorians to protect patients.

X.

Planning & Scope

Nancy Knight - submitted a written report.

Highlights of the report were Visibility of ASCLS-IL Membership, Title Protection Education, Scientific Assembly, and re-establishing a Mentoring Committee.

XI.

Branch Presidents’ Reports

A.  Central Branch

Shawn Clary – no written report was submitted.  In a verbal report she indicated that reactivation of the branch will be their first priority.

B.  Chicago Branch

Joan Radtke submitted a written report.

Highlights were a plan to target all possible participants in NMLW in the Chicago area to make 2006 the biggest celebration ever.  The branch will also provide a nutrition update, work on Title Protection, have a 2^nd annual branch picnic, and attend a Bulls Game.

C.  Northwest Branch

Currently has no president.  Judy Yeager gave a verbal update on branch activities. 

D.  Springfield-Southern Branch

Currently has no president.  Robin Killam indicated that the branch is going through reorganization.

XII.

Annual  Meeting Reports

A.  2006 meeting (Host -Chicago)

Maribeth Flaws - no written report was submitted for 2006.

-          Joan Radtke reported for Herb Miller that a final report for the 2005 meeting would be forthcoming.

-          Discussion ensued on the economic position of participating organization in future meetings.

B.  2007 meeting (Host -Peoria)

Meeting Chair has not been named as yet.

C.  2008 meeting (Host -Rockford)

Meeting Chair has not been named as yet.

XIII.

Committee Reports

A.  Annual Meeting Oversight

Janice Kinsinger - no written report was submitted.

Discussion ensured about the need for such an extensive manual for meeting planning.  It was decided the best action would be to keep basic guidelines and ask that this chair continue to warehouse all forms from each state meeting for future reference.  Revisions will be made.

B.  Audit

Katie Blackburn and Gilma Roncancio-Weemer submitted a written report.  G. Roncancio-Weemer answered some questions and the audit will be approved in January 2006.

C.  Awards

Joan Radtke and Jim Beam - no written report was submitted.  J. Radtke indicated the committee would be working on future awards.  J. Radtke prepared press releases for all 2005 awardees.  Most were published in their local papers.

D.  Career Recruitment

Anh Strow and Kristy Shanahan - no written report  was submitted.  Suggestions were given by the board for future activities.

E.  Constitution & Bylaws

Cheryl Ulrich -no written report was submitted.  Revisions are ready to go to the committee.

F.  Finance

Jeanne Isabel - no written report was submitted as this report is due later in the year

G.  Fundraising

No written report was submitted.  Robin Killam and Lillian Mundt will work on the silent auction at the 2006 state meeting.

H.  Government Affairs

Judy Yeager and Paula Garrott

An extensive Written Report was submitted by P. Garrott, vice-chair of ASCLS Gvt. Affairs.  A written report was also submitted by J. Yeager who reviewed both reports.

I.  State Legislative/Key Contact

Jim Beam – no written report was submitted.  However, it was noted that there are 295 people in the Key Contact system and six announcements have been sent out since Jan '05.

G. Roncancio-Weemer reported on the activities of the Coalition regarding the Title Protection bill.  Current discussion in the Coalition is on the appropriate terminology/title that will be protected.  The BOD discussed the various titles.  It was MSC that ASCLS-IL BOD will support the titles of Medical Laboratory Scientist and Medical Laboratory Analyst.  The next meeting of the coalition will be later in September.  The Coalition is to have the bill introduced in January of 2006.  Present need is to talk up title protection with employers.

J.  Leadership Development

Nancy Knight and Elaine Nicholas. N. Knight submitted a written report.  Highlights of the report include a leader recognition program and a mentoring program.

K.  Membership Development 

Sherry Miner and Michele Crase.  S. Miner submitted a written report.  There are 428 members dispersed over the six categories. She reminded the board of the Collaborative membership classification.  Requirements for Collaborative memberships are to be a member of another laboratory professional organization and never to have been a member of ASCLS.  This is a very economical method of becoming a member of ASCLS.

L.  Nominations & Elections

Kristy Shanahan  – no report submitted.  The following board positions will become available; president-elect, secretary, board member, and two members of the nominations and elections committee.

M.  PACE

Claudia Miller and Marcy Hicks – no report submitted.

N.  Professional Affairs & Public Relations

Wendy Norton and Paula Garrott – no report submitted.

O.  Publications

Michelle Crase – no report summated.  Next Newsletter deadline: Sept 30,2005

P.  Scholarship

Robbin Killam – submitted a written report.  She encouraged branch members to apply for The Ellen McGill scholarships for attending Legislative Days and the ASCLS National Meeting.

Q.  Scientific Assembly

Michelle Moy – no report submitted.

R.  Student Bowl

Carol Becker- no written report submitted.  She will receive all material and begin to work on any revisions needed.  New questions are always appreciated.

S.  Student Forum

Maribeth Flaws, Jeanne Isabel, Valarie Medley, and Mark Bernhardt – no written report.

-          M. Bernhardt reported that students are interested in working but need new ideas for activities.

-          After a minimum of discussion it was MSC to support Student Form officers' expenses to the Region Meeting by increasing the Region Expenses budget line by $200.

XV.

Old Business

The name of the Licensure Committee will be changed to Title Protection/Licensure Awareness Committee and will work together with the Professional Affairs & Public Relations committee.

XVI.

New Business

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-          Proposed dates for the fall board meeting are Jan. 27 or Feb. 3, 2006.

-          Discussion occurred about student membership dues.  The Student Forum will give input on this at the winter meeting.

XVII.

Adjournment

It was MSC to adjourn at 3:00 p.m.